Last updated: 01.01.2026

Workplace Podiatry is committed to protecting personal data and respecting the privacy of individuals. This Privacy Policy explains how we collect, use, store, and share personal information when providing workplace and clinical podiatry services.

Who We Are

Workplace Podiatry
91 Princess Street
Manchester
M1 4HT
United Kingdom

For the purposes of UK data protection law, Workplace Podiatry is the Data Controller.

The Services We Provide

We provide:

• Workplace foot health clinics commissioned by employers
• Occupational and preventative podiatry services
• Individual clinical appointments and follow-up care, where appropriate

The way personal data is collected and handled depends on the service being delivered.

Personal Data We Collect

A. Workplace Foot Health Clinics

When delivering workplace clinics, we collect limited personal and health information, only where necessary to deliver safe foot health screening and care. This may include:

• Employee name or initials
• Confirmation that consent has been given
• Limited health screening information relevant to foot health (e.g. diabetes, circulation or sensation concerns)
• Brief clinical observations
• Advice given or referral recommendations

We do not create full medical records in the same way as a private clinic appointment.

B. Medical History and Health Questionnaires

In some workplaces, HR or Occupational Health may ask employees to complete health questionnaires as part of their own internal processes.

• Any medical information collected directly by HR or Occupational Health is controlled by them.
• Workplace Podiatry only collects limited, relevant health information where clinically necessary and with explicit employee consent.
• We do not collect full medical histories for workplace clinics.

C. Individual Clinical Appointments

For individual or follow-up appointments, we may collect:

• Name and contact details
• Date of birth
• Relevant medical history
• Clinical assessment notes
• Treatment details

This information is collected only where necessary to provide appropriate clinical care.

D. Consent Records

Before any workplace foot health screening or care is provided, individual consent is obtained. Consent records may include:

• Name
• Signature (digital or written)
• Date and confirmation of consent

Consent records are stored securely and are not shared with employers.

E. Website and Enquiries

If you contact us via our website, email, or telephone, we may collect:

• Name
• Contact details
• Details of your enquiry

4. How We Use Personal Data

We use personal data to:

• Deliver workplace and clinical podiatry services
• Obtain and record consent
• Identify foot health risks and provide appropriate advice
• Produce anonymised workplace summaries and recommendations
• Communicate with individuals and organisations
• Comply with legal, regulatory, and professional obligations

Sharing Information with Employers

What Employers Receive

Employers receive anonymised and aggregated information only, such as:

• Number of employees seen
• Common workplace foot health themes
• General recommendations for workplace wellbeing

What Employers Do NOT Receive

Employers do not receive:

• Names of employees
• Individual medical details or diagnoses
• Clinical notes
• Medical histories

Serious Findings and Workplace Safety

If a condition is identified that may affect workplace safety (for example, an active foot ulcer):

• The employee will be advised to seek appropriate medical care and/or contact Occupational Health.
• The employee’s name or medical details will not be shared with the employer without explicit consent, except where there is a serious and immediate risk to health or safety.
• Any disclosure without consent is limited to the minimum information necessary and is documented in line with legal and professional requirements.

Lawful Basis for Processing

We process personal data under the following lawful bases:

• Explicit consent
• Provision of healthcare
• Legal and regulatory obligations
• Vital interests, where there is an immediate risk to health or safety

Data Storage and Security

We take appropriate technical and organisational measures to protect personal data, including:

• Secure digital systems
• Restricted access to authorised personnel
• Secure storage of consent and clinic records

Personal data is retained only for as long as necessary to meet legal, clinical, and professional requirements.

Individual Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request deletion where applicable
• Restrict or object to processing
• Withdraw consent where processing is based on consent
• Lodge a complaint with the Information Commissioner’s Office (ICO)

Requests can be made using the contact details below.

Cookies

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Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Admin@workplacepodiatry.com
0800 002 5512